Onboarding in VR and internal communication — the new employee sees the company before stepping onto the shop floor
A 360 film from the plant, a virtual tour of the office, cybersecurity or difficult-conversation training — in a headset, in 20 minutes, with a report for HR. We have been doing this for production departments, insurers and FMCG companies since 2020. An onboarding 360 film from €2,000 net.
In short
- What it is: onboarding and internal communication in VR are 360 films and apps that show a new employee the workplace, people, rules and benefits — before they first step onto the shop floor.
- Who for: HR and training departments in production, logistics, insurance and retail chains; companies with many locations and high turnover.
- Formats: onboarding 360 film, virtual plant tour, soft-skills / cyber training in VR, team meetings in VR.
- Price: 360 film from €2,000 net; interactive VR app from €12,500 net; scenario-based training from €3,000 net.
- Hardware: 2–5 Meta Quest 3S kits per location; the 360 film also works in a browser and on a phone.
- References: Compensa S.A., Final S.A., Wedel, TME, an insurance company (NDA) — deployments from the portfolio below.
Why the first day decides whether an employee stays
Most departures in production and logistics happen in the first 90 days. The new person gets a presentation about values, signs the safety paperwork and goes to the shop floor, where nobody has time to show them around. In VR we move that first day to before the first day: the employee sees their workstation, meets the foreman from a recording, hears what a shift looks like and answers questions — and HR knows who completed it and what they understood.
High turnover
Onboarding repeats every week. A 360 film recorded once serves every new group without involving the manager.
Many locations
Head office records one standard; branches show the same plant, the same rules, the same culture.
Difficult topics
Cybersecurity, bullying, a conversation with a customer — a decision scenario in VR teaches behaviour, not the rulebook.
Four formats of internal communication in VR
| Format | What you get | When to choose it | Price from (net) |
|---|---|---|---|
| Onboarding 360 film | 5–8 scenes from the plant and office, voice-over, subtitles, interactive points, a version for headsets + browser | Start in 4 weeks, budget up to €5,000, content rarely changes | €2,000 |
| Virtual plant tour | 360 panoramas of workstations with descriptions, hazard zones, evacuation routes; works as part of the initial safety induction | Large plants, many halls, work in restricted-access zones | €3,000 |
| Scenario-based VR training | An interactive decision scenario (cyber, conversation, complaint, emergency) with assessment and a report | When you need to practise behaviour, not just pass on information | €3,000 / scenario |
| VR onboarding app | A multi-module app with an admin panel, quizzes, reports and LMS integration | More than 200 hires a year, a standard for the whole group | €12,500 |
Indicative net prices; production in Poland, material and rights stay with the client. Quote after a 30-minute call and a list of scenes.
How we do it — from brief to the first group
- Brief and script (1 week). We agree the goal (turnover, safety, service standard), the list of scenes and who appears. You get a storyboard for approval.
- Shooting day (1–2 days). A 360 camera on the shop floor and in the office, recordings with employees or actors, image consents on our template.
- Production (2–4 weeks). Editing, voice-over, subtitles, interactive points, quiz. In apps: programming the modules and the panel.
- Pilot (1 week). A first group of 5–10 people, measuring time and understanding, corrections.
- Deployment. Headset configuration, instructions for HR, export of results to the LMS. Scene updates on request.
Onboarding and internal communication — EpicVR projects
An insurer, a manufacturer, an FMCG company and an electronics distributor — four different reasons to show the company in a headset.
Compensa S.A. — onboarding in a 360 film
Challenge: New employees in many branches were to get the same picture of the company: benefits, values, workplace, customs.
Solution: An onboarding 360 VR film recorded at Compensa’s head office, viewed in headsets and in a browser.
Result: Deployment results are available on request — the data is held by the client.
Final S.A. — the production department before the first day
Challenge: Show new employees the hall and workstations before they start in production.
Solution: A series of 360 VR films presenting the production department as part of onboarding.
Result: Deployment results are available on request — the data is held by the client.
Wedel — new packaging on the packing line
Challenge: During a packaging redesign (2020), packing staff had to quickly associate the new designs with products.
Solution: A training app for practising packaging recognition — communicating a change instead of a memo.
Result: Deployment results are available on request — the data is held by the client.
Cybersecurity in VR
Challenge: Phishing and data protection training that employees cannot just “click through”.
Solution: VR decision scenarios: phishing, passwords, online threats, data protection.
Result: Deployment results are available on request — the data is held by the client.
TME — 360 VR Learning
Challenge: Show production capability to partners and employees in foreign markets.
Solution: A spherical 360 film in a VR app in the spirit of Industry 4.0.
Result: Deployment results are available on request — the data is held by the client.
BePractice — managerial decisions
Challenge: Train managers in budgeting and crisis decisions.
Solution: A browser-based training app with results tracking.
Result: Deployment results are available on request — the data is held by the client.
When NOT to do onboarding in VR
- You hire a dozen or so people a year in one office — a good document and a walk with a buddy are enough.
- The process changes every month — stabilise the standard first, then record it.
- You want to replace the conversation with the line manager — VR comes before it, it does not replace it.
Frequently asked questions about onboarding in VR
How is onboarding in VR different from an induction film on YouTube?
A 360 film is watched in a headset, so the new employee “stands” on the shop floor or in the office, turns their head and chooses what to look at. We add interactive points (questions, hints, a quiz) and the result goes to HR. With an ordinary film nobody checks whether it was watched and understood.
How long does producing a 360 onboarding take?
A 360 film with 5–8 scenes: 3–5 weeks from the shooting day (1–2 days on site). An interactive VR app: 2–4 months, depending on the number of scenarios.
Do we need a headset for every employee?
No. As a rule 2–5 Meta Quest 3S kits per location are enough — onboarding takes 15–30 minutes per person. The 360 film also works in a browser and on a phone, so part of the content can be shared without headsets.
How do we update the content when a process or the benefits change?
We split a 360 film into scenes — replacing one scene means one shooting day and editing. In a VR app you change texts, questions and graphics yourselves in the panel, without a programmer.
Does it work for production employees who don’t know VR?
Yes — onboarding in VR is usually their first contact with a headset. We limit control to looking and one button, and the first 60 seconds are a tutorial. The deployments at Final S.A. and Wedel were made for production departments.
What about GDPR and employees’ image in the film?
We record with people who have signed an image consent (we provide a template) or with actors. The material is the company’s property; we keep it only for the duration of production.
How much does it cost?
An onboarding 360 film — from €2,000 net. A VR onboarding app with interaction and a report — from €12,500 net. Soft-skills or cybersecurity training in VR — from €3,000 net per scenario. Quote after a 30-minute call.
Can it be connected to our LMS?
Yes — we export results (completion, answers, time) to CSV or via SCORM/xAPI to the LMS. The app for the University of Gdańsk was integrated with Moodle.
We will calculate the cost of onboarding for your number of hires
Tell us your industry, the number of locations and how many people you onboard a year. We will send back a proposed format, schedule and quote — no obligation.
Indicative net prices, as of September 2026. This material does not constitute an offer within the meaning of Article 66 §1 of the Polish Civil Code. Client names come from EpicVR’s public portfolio; projects under NDA are described without a name.
Licence and terms of use
EpicVR apps are provided under a licence agreement. The key rules before you order:
- One licence = one Meta account. The key activates the app on one account and cannot be moved to another.
- Delivery through the Meta Horizon Store — from our private release channel. You give us the e-mail address of the Meta account and we grant access to the app.
- The Meta account must be a standard account for an adult (18+). Accounts marked as child accounts do not support private distribution channels — this is a Meta platform rule. In a school, the app is activated by a teacher or an administrator.
- Hardware: Meta Quest 3 or 3S headsets in standalone mode, with no computer or cables.
- Term: a fixed-term licence (subscription) or a perpetual one — as ordered.
- Updates during the licence term are included and download from the Meta Horizon Store.
Download the licence agreement (PDF, Polish)
Version of 17 September 2026. The document covers all EpicVR training apps. The agreement is governed by Polish law; in case of discrepancies between the Polish and English versions, the Polish version prevails. Purchasing, activating or using the software means acceptance of the agreement.
