VR meetings online · from €125 net/month
Banquet VR — virtual meetings and events in VR online
Hold banquets, conferences and galas in a futuristic hall with a panoramic view of the galaxy — with no travel, catering or venue hire. Participants join in Meta Quest headsets from anywhere.
What the application can do
Discover the Banquet VR modules
One ready-made space environment and a full set of social features — just put on a headset and join the event.
Environment
Space-themed event hall
- Futuristic interior with a panoramic view of the galaxy
- Control of lighting and background music
- Intuitive navigation and themed zones in the space
Community
Avatars and voice chat
- Choosing and personalising your own avatar
- Voice conversations and movement that mirrors the user’s gestures
- The host’s “voice privilege” — heard above the others
Content
Quizzes, presentations and multimedia
- Showing presentations, videos and graphics on screens in VR
- Interactive quizzes and attractions that engage participants
- Real-time multimedia control panel
Personalisation
Drawing in VR and event styling
- Virtual markers — text, signs and drawings in space
- Lighting and music changed to suit the occasion or brand
- A unique, immersive atmosphere for every event
Banquet VR — at a glance
- What it is: a VR application for holding virtual banquets, conferences, launches and galas in one futuristic environment with a panoramic view of the galaxy.
- Environment: one ready-made space-themed interior with customisable lighting, music and multimedia (videos, presentations, graphics).
- Features: avatars, voice chat, drawing with virtual markers, screens for presentations, quizzes and attractions, the host’s control panel, “voice privilege”.
- Hardware: Meta Quest 2, 3 and 3S headsets — standalone, with no connection to a computer. Each participant = a separate licence and a separate headset.
- Who for: companies and event organisers, universities and education centres, event agencies and the creative industry.
- Scale: one event can bring together a dozen or more participants at once, with no location limits.
- Price: €125 net / month per station (subscription) or €1,250 net per station (lifetime licence). 7-day free pilot.
- Producer: EPICVR S.A. — a Polish VR/AR software developer operating since 2013.
Pricing
Choose a licence model
The same application, two pricing models. The price is for one station (one participant = one licence + one headset).
Subscription
- Full application functionality
- Ideal for one-off or occasional events
- Updates and support included
- Activation with a code — start right away
Lifetime licence
- One-off purchase, no recurring fees
- Lowest cost for regular events
- Content updates at least once / 24 months
- Activation with a code — start right away
Hardware and rental
- We supply ready-made VR sets (purchase)
- Short-term headset rental for the event
- 24-month warranty + replacement headset within 48 h (in Poland)
- Optionally a computer to run the application
Subscription
- Symposia, workshops and remote classes in VR
- 7-day free pilot before you decide
- Technical support and updates included
- Participants join regardless of location
Lifetime licence
- One-off purchase for a lab / faculty
- No recurring fees for the whole period
- Content updates at least once / 24 months
- Can be funded from university budgets
Hardware and rental
- Meta Quest VR sets for a lab
- Headset rental for single events
- Staff training in using the headsets and application
- Support online or on site
Why Banquet VR
An event people remember — and that cuts costs
Lower organisation costs
No catering, decorations, transport or venue hire. You pay for a licence, not for logistics.
No location limits
Participants join from anywhere in the world — all they need is a headset and the internet.
A modern brand image
An event in VR sets a company apart from competitors and shows commitment to innovation.
Full engagement
Immersion, voice chat, quizzes and interactive attractions — participants are part of the event, not just spectators.
Scalable events
One event brings together a dozen or more participants — with no space limits and no rising costs.
Simple to run
An intuitive interface and EPICVR support. Activating the application takes 15 minutes at most — no technician needed.
See it in action
Banquet VR on video
See what an event in virtual reality looks like — from the space hall to quizzes, music and participants’ conversations.
Banquet VR – A New Era of Virtual Meetings
Virtual meetings and entertainment
Business meetings and conferences
Remote meetings in the Metaverse
Who it is for
Who most often holds events in Banquet VR
Business
Companies and event organisers
- Meetings, banquets and conferences from anywhere
- Lower costs of logistics, travel and venue hire
- A modern, innovative brand image
Education
Universities and education centres
- Symposia, workshops and classes in virtual form
- Participant engagement regardless of location
- Discussions via voice chat and realistic avatars
Creatives
Event agencies and the creative industry
- Product launches, galas and brand presentations
- Real-time control of the event and multimedia
- Scalable, fully immersive experiences
Everything from one supplier
Application, hardware and event organisation on one invoice
The licence, Meta Quest headsets (purchase or rental) and — optionally — an event operator or moderator. One partner, one settlement, no juggling of suppliers.
Turnkey deployment
We help organise the whole event
Important for the organiser
From configuration to live support
- Technical configuration and preparing participants
- A short test meeting before the actual event
- For an extra fee: EPICVR as event operator or moderator
- Technical support during the event
Organiser
Configures the hall, lighting and multimedia for the occasion or brand.
Host / moderator
Uses “voice privilege” and the multimedia control panel.
Participant
Joins in a headset, chooses an avatar, talks and takes part in the attractions.
Marketing
Builds a modern brand image through events in VR.
Lecturer / university
Runs symposia and workshops with participants from different locations.
Event agency
Creates unique, immersive events for its clients.
How an event runs
What does an event in Banquet VR look like?
Step 1
Virtual event space
- A modern space-themed hall with a panoramic view of the galaxy
- Adjustable lighting and background music
- Intuitive navigation and themed zones
Step 2
Interaction between participants
- Avatar personalisation and voice conversations
- Free movement around the space
- Drawing and marking areas with virtual markers
Step 3
Presentations and hosting the event
- Showing presentations, videos and materials on screens
- Changing music and light intensity during the event
- Smooth control of the course of the meeting
Purchase and activation
How to buy and launch Banquet VR
The process is simple and needs no technical knowledge — the whole activation takes 15 minutes at most.
Choose the licence
Monthly or lifetime — for every participant of the event.
Pay online
You will receive an e-mail with an activation code.
Activate the application
Log in to your Meta account and enter the code in the Redeem Code section.
Start the event
Join the event and invite participants. No headsets? Try it free for 7 days.
Subscription
A flexible model for one-off or seasonal events.
Lifetime licence
The cheapest option per event when you hold events regularly.
What does the offer include?
- The full Banquet VR application with updates
- Activation instructions and onboarding support
- Optional: purchase or rental of Meta Quest headsets
- Optional: EPICVR as event operator / moderator
Subscription
For labs, faculties and academic events.
Lifetime licence
A one-off purchase for a university — no recurring fees.
What does the offer for universities include?
- The full Banquet VR application with updates
- 7-day free pilot before purchase
- Staff training in using the headsets and application
- Technical support online or on site
Order / book a demo
Hold your event in Banquet VR
Leave your contact details — we will help choose the licence, hardware and scope of event support. We usually reply the same business day.
- Licence €125/month or €1,250 lifetime (per station)
- Meta Quest headsets — purchase or rental for the event
- 7-day free pilot
- Optional event organisation and moderation
See also
FAQ
Frequently asked questions
Does Banquet VR require specialist technical knowledge?
No. The application is intuitive and can be used with no previous VR experience. Organisers get support from us and detailed activation instructions.
Can I test the app before buying?
Yes. We offer free 7-day test access so you can check the application before deciding to buy.
Is one licence enough to hold an event?
No. Every participant of an event must have a separate licence and their own VR headset — the licence is assigned to a specific device. The number of licences equals the number of participants taking part at the same time. For 10 people you need 10 licences and 10 headsets.
Can I choose my own avatar and interact with others?
Yes. Every participant personalises their avatar, and the application supports voice chat and drawing in VR space with virtual markers (text, symbols, markings).
Does the event host have extra capabilities?
Yes. The host has “voice privilege” — what they say is heard above the others, which makes moderating a larger group easier. They also have access to the multimedia control panel: presentations, lighting and music in real time, without interrupting the event.
Can I change the layout or location of the event space?
The application offers one ready-made environment in a space style. You can, however, adjust the lighting, music and multimedia shown during the event.
What are the hardware requirements?
The application runs on Meta Quest 2, 3 and 3S headsets — standalone, with no connection to a computer. Internet access is needed to connect with other participants.
Can I install the application myself?
Yes. After purchase you will receive activation instructions and a code to assign the application to a Meta account. The whole process takes 15 minutes at most and needs no technician.
I don’t have VR headsets — can I buy or rent them from you?
Yes. We offer both the purchase of Meta Quest headsets with the application and short-term rental for the event. The rental cost depends on the number of sets, the type of headset and the length of the period. For smaller or occasional events, rental is often more cost-effective than purchase.
Does EPICVR help organise events?
Yes. Besides supplying the application, we offer end-to-end help with organising events — from technical configuration, through preparing participants, to support during the event. For an extra fee we can act as the event operator or provide a moderator.
Does the application support larger events?
Yes. The application copes well with a larger number of participants, and the event management features and the host’s “voice privilege” help keep order and flow.
Can the licence be transferred to another headset?
The licence is assigned to a specific device and station. Transfer to another headset is possible only in cooperation with us, in justified cases (e.g. damage or hardware replacement). The system prevents one licence from being used in rotation on many sets.
Gallery
See Banquet VR from the inside
Legal notice
The content of this website and all its subpages is for information purposes only and does not constitute an offer within the meaning of Article 66 §1 of the Polish Civil Code. The information presented is not binding and cannot be the basis for any claims against EPICVR SA. We reserve the right to change the presented materials without notice. To receive a binding commercial offer, please contact our team directly.
Information on waiving the right of withdrawal
In accordance with Article 38(13) of the Polish Consumer Rights Act, I declare that I consent to the digital service starting before the withdrawal period expires and I acknowledge that I lose the right to withdraw from the contract once it has been fully performed. This applies to digital products to which I am granted access immediately after purchase.
VR meetings, virtual trade fairs and company events — when it makes sense
VR meetings work well where an ordinary video conference gives no sense of shared space: workshops for distributed teams, trade fairs without the cost of a stand, company events with an element of competition. Banquet VR is a ready-made space; below are projects in which we built such environments for clients.
Deployments of meetings, fairs and events in VR
From an event game for Stock Polska to the web-based fair of the Metal Processing Cluster.
VR Party Climbing — company event
Challenge: Engage participants of a company meeting with something more than a presentation.
Solution: A VR event game: climbing Burj Khalifa, the Eiffel Tower and Big Ben with a race against the clock.
Result: Deployment results are available on request — the data is held by the client.
Virtual Trade Fair of the Metal Processing Cluster
Challenge: Replace trade fair stands with a meeting with exhibitors available from a browser.
Solution: A web-based WebGL fair: stands, member companies’ offers, contact with representatives.
Result: Deployment results are available on request — the data is held by the client.
Epic Meeting VR — team meetings
Challenge: Hold briefings and crisis sessions without travel costs.
Solution: A VR application for team meetings and discussions in one space.
Result: Deployment results are available on request — the data is held by the client.
Your deployment could be next
We will show the app online in 30 minutes, calculate the cost for your number of stations and propose a pilot.
Knowledge base
Banquet VR — questions and answers
What is Banquet VR?
Banquet VR is a virtual reality application for holding virtual banquets, conferences, launches and galas in one futuristic environment with a panoramic view of the galaxy. Participants join in Meta Quest headsets from anywhere, talk by voice, watch presentations and take part in interactive attractions — with no travel, catering or venue hire costs. It is developed by EPICVR S.A., a Polish VR/AR software developer operating since 2013.
How much does Banquet VR cost?
Banquet VR costs €125 net per month for one station (subscription) or €1,250 net per station as a lifetime licence. The price is for a single participant — every participant of an event needs their own licence and their own headset. A free 7-day trial is available.
Which headsets does Banquet VR run on?
Banquet VR runs on Meta Quest 2, 3 and 3S headsets in standalone mode, with no connection to a computer. Internet access is required to connect participants. Headsets can be bought or rented directly from EPICVR.
How many participants can take part in one event?
One event in Banquet VR can bring together a dozen or more participants at once, with no location limits. Every participant needs a separate licence and a separate headset, because the licence is assigned to a specific device.
Who is Banquet VR for?
Banquet VR is intended for companies and event organisers, universities and education centres, and event agencies and the creative industry. It works well for banquets, conferences, symposia, workshops, product launches and galas held remotely.
What features does Banquet VR offer?
Banquet VR offers personalised avatars, voice chat, drawing in space with virtual markers, showing presentations and videos on screens, interactive quizzes, and a control panel for multimedia, lighting and music. The host uses “voice privilege”, which makes moderating larger groups easier.
Can Banquet VR be tested before buying?
Yes. EPICVR provides free 7-day test access to the application. This lets you check the environment and features before deciding to buy a licence or hardware.
Do you need technical knowledge to launch Banquet VR?
No. Activating the application takes 15 minutes at most and needs no technician — just log in to a Meta account and enter the activation code in the Redeem Code section. EPICVR provides instructions and onboarding support.
Does EPICVR help organise an event in Banquet VR?
Yes. EPICVR offers end-to-end help with organising events — from technical configuration and preparing participants to support during the event. For an extra fee EPICVR can act as the event operator or provide a moderator who keeps it running smoothly.
Licence and terms of use
EpicVR apps are provided under a licence agreement. The key rules before you order:
- One licence = one Meta account. The key activates the app on one account and cannot be moved to another.
- Delivery through the Meta Horizon Store — from our private release channel. You give us the e-mail address of the Meta account and we grant access to the app.
- The Meta account must be a standard account for an adult (18+). Accounts marked as child accounts do not support private distribution channels — this is a Meta platform rule. In a school, the app is activated by a teacher or an administrator.
- Hardware: Meta Quest 3 or 3S headsets in standalone mode, with no computer or cables.
- Term: a fixed-term licence (subscription) or a perpetual one — as ordered.
- Updates during the licence term are included and download from the Meta Horizon Store.
Download the licence agreement (PDF, Polish)
Version of 17 September 2026. The document covers all EpicVR training apps. The agreement is governed by Polish law; in case of discrepancies between the Polish and English versions, the Polish version prevails. Purchasing, activating or using the software means acceptance of the agreement.
