VR headset case · EPICase
VR headset case EPICase — transport and charging for 9 Meta Quest 3 and 3S headsets
We supply various VR headsets — most often Meta Quest 3 and 3S — together with our own product, EPICase: a transport and charging case for 9 headsets. Configured, charged, on one invoice.
Turnkey hardware
Four elements of one set
Headsets, case, configuration and delivery — all from one supplier, with one invoice and one point of contact.
VR headsets
Meta Quest 3 and 3S
- Standalone, no cables — ready to work from the first second, with no workstation.
- We choose the model Quest 3 or 3S (and other headsets on request) for your budget and use.
- Installed applications and accounts — the hardware reaches you configured.
Our own product
EPICase — a case for 9 headsets
- Hard, durable shell with a telescopic handle and wheels — transported like a travel suitcase.
- Shaped interior holds exactly 9 headsets and a charger for each.
- You charge the whole set at once — in the morning you take out charged headsets.
Configuration
Ready for classes
- Updates, accounts and applications set up before shipping — you configure nothing.
- Kiosk mode / MDM on request — full control over the headset fleet.
- Instructions and start-up support for the teacher or trainer.
Delivery
One invoice, one delivery
- We work with authorised distributors of VR hardware.
- Hardware + software on one document — ideal for grants and tenders.
- Delivery within 5 business days for standard configurations (in Poland).
📋 At a glance — VR headsets + EPICase
EpicVR supplies VR headsets — most often Meta Quest 3 and 3S — together with its own EPICase, which holds 9 headsets and a charger for each. It is a ready-made mobile VR lab: you transport, charge and store the whole set in one durable case. Ideal for schools, universities and companies funding the purchase from a grant.
- Headsets: Meta Quest 3 and 3S (standalone, no cables); other models on request.
- EPICase: hard shell, telescopic handle, wheels, durable hinges, soft shaped interior.
- Capacity: exactly 9 headsets + 9 chargers in one case — charging the whole fleet at once.
- Configuration: we deliver the headsets ready to work — updates, accounts and applications set up.
- For: schools and technical schools, universities, vocational labs, companies training their teams, VR event organisers.
- Invoice: hardware and software on one document — for grants and tenders.
💡 Mobile VR lab: you take 9 charged headsets out of one case and start the class — no cables, stations or tangle of chargers. Ask about the set →
How much does the hardware cost? See the price range
Buy the EPICase on its own or a ready-made set with headsets and configuration. Prices depend on the headset model and the number of sets — below are the starting prices.
💡 The prices given are for hardware (headsets + case + configuration) and do not include VR software. Applications — ready-made licences or custom-built versions — can be chosen in the software section below.
EPICase — the case only
Your headsets, our case for 9 units
net
- Holds 9 headsets + 9 chargers
- Hard shell, wheels, telescopic handle
- Ideal if you already have VR headsets
- EPIC branding / optionally your institution’s logo
Mobile VR lab (9 stations)
9× Meta Quest 3S + EPICase + configuration
net · software not included
- 9 Meta Quest 3S headsets ready for classes
- EPICase with charging for the whole fleet
- Configuration, updates, accounts and applications
- One invoice — suitable for grants
Configure your own set
A different model or number of headsets
on request
- Meta Quest 3 instead of 3S, or other headsets
- Any number of cases and stations
- VR applications chosen from the EpicVR catalogue
- Specification for an EU project / tender
EPICase — the case only
For teams that already have headsets
net
- Transport and charging for 9 headsets
- Mobile training in the field and at events
- Protection of the hardware fleet in transport
VR training set
Headsets + EPICase + applications
net · software not included
- 9 VR headsets ready for training
- EPICase with fleet charging
- EpicVR VR applications for your industry
Deployment at scale
Many locations and cases
on request
- Headset fleet with MDM management
- Multiple EPICases for branches
- Technical support and hardware service
EPICase
A case designed for VR headset fleets
No more searching for boxes, tangled chargers and risk of damage. EPICase means transport, charging and storage of 9 headsets in one durable case.
Telescopic handle and wheels
You move the whole set of 9 headsets like a travel suitcase — comfortably, with one hand, between rooms and locations.
Soft, shaped interior
Each headset has its own slot in shaped foam — the hardware does not knock about or shift in transport.
Hard, durable shell
The rigid shell protects the headsets from impacts and pressure — safe transport also in a car boot or a lift.
Durable hinges and locks
Solid fittings and hinges withstand daily opening — the case works at school and in the field for years.
Charging 9 headsets at once
A charger for each headset inside — you plug the case in, and in the morning you take out 9 charged headsets.
Ready in seconds
Open, hand out, start. No stations to set up — the mobile VR lab works from the first minute.
EPICase
See EPICase in action
Comfortable telescopic handle
- Transported like a travel suitcase. Pull out the handle, grab it and move the whole headset fleet between rooms.
- Wheels and a balanced design. You pull 9 headsets with chargers effortlessly, with one hand.
- Everyday mobility. A lesson in another room, a trip to a fair, training at a client’s site — the hardware goes with you.
Soft, shaped interior
- A slot for each headset. Shaped foam keeps 9 Meta Quest headsets in place.
- Protection for lenses and straps. The headsets do not knock against each other even on a longer journey.
- Quick check. You open the case and see at once what is missing — no counting around the room.
Durable hinges and a full set of chargers
- Solid fittings. Hinges and locks designed for intensive daily use.
- Everything you need, inside. A charger for each headset — the set always stays together.
- Charging the whole fleet at once. Plug the case in in the evening, and in the morning you have 9 headsets ready.
A hard shell for years
- Rigid shell. The reinforced construction protects the headsets from impacts and pressure.
- Safe transport. The case withstands daily setting down, carrying and rolling over uneven surfaces.
- An investment that protects an investment. 9 VR headsets are a valuable asset — EPICase looks after it on the road.
For education
A mobile VR lab for your school. On one invoice
Ideal for vocational labs and EU projects. Funding the purchase from a grant? We will supply headsets, the EPICase, configuration and applications on one document.
EPICase
net
- Case for 9 headsets + 9 chargers
- For institutions that already have headsets
- Fleet transport and charging
Mobile VR lab
net · software not included
- 9× Meta Quest 3S + EPICase
- Configuration and VR applications
- Suitable for national and EU grants
Configure your own
on request
- A different headset model or number of stations
- Applications chosen from the EpicVR catalogue
- Specification for a tender / project
Hardware, case and VR software. All on one invoice
Don’t waste time looking for subcontractors. We work with authorised VR hardware distributors and deliver headsets with applications installed, in an EPICase, fully configured and ready for classes from the first second. Ideal for settling grants and EU projects.
VR software
Hardware is only half of it. Choose your VR applications
The hardware price does not include software. You buy VR applications separately — there are ready-made licences from our catalogue, or you can order a custom-built version for your industry. Everything runs on the headsets from the EPICase.
Logistics processes VR
from €1,250 netSee the product →
Forklifts VR
from €125/month · €1,250See the product →
VR safety training
from €150/month · €1,500See the product →
First Aid VR
from €1,250 netSee the product →Full catalogue
Over 26 VR applications made in Poland
Health and safety, forklifts, logistics, first aid, LOTO, technical and medical trades, curriculum-aligned educational content. See the full shop and the VR in education page.
Custom-made
We build VR applications for you
Need a scenario that is not in the catalogue? We will design and produce a custom VR application for your industry, processes and equipment — it runs on the same headsets from the EPICase.
Turnkey
You open the case, we have done the rest
From the purchase decision, through configuration, to the first class — every role in your organisation gets a concrete benefit.
What matters to the decision-maker
- One invoice — hardware, case and software on one document, ready for grants and tenders.
- Protecting the investment — the hard EPICase protects the headset fleet from damage.
- Ready from day one — the hardware arrives configured, with no time needed for IT deployment.
- Mobility — one VR lab serves many rooms, branches and events.
- One partner — headset selection, configuration, applications and service from one supplier.
Head teacher / Management
A modern VR lab within the project budget. One supplier, one invoice, a simple purchase from a grant.
VR coordinator
9 headsets always charged and in order. You open the case, hand them out and run the class.
Teacher / Trainer
Zero configuration before the lesson. Hardware ready, applications installed, instructions included.
IT / Administrator
Headsets with updates, accounts and optional MDM. You manage the fleet centrally, with no manual work.
Logistics / Transport
A whole lab in one case on wheels. Moved between rooms and locations with no cardboard boxes.
Service / Health and safety
Hardware stored safely and hygienically. Less damage, longer headset life.
From a school lab to training in the field
A set of headsets + EPICase works wherever mobility, hardware protection and instant readiness matter.
Vocational lab
VR in technical and vocational schools
9 VR stations for a whole group, charged and stored in one case between lessons.
Mobile VR in many rooms
One lab, many classes
You can take the set to any room. A case on wheels replaces a fixed, costly lab.
EU projects and grants
National programmes, EU funds
Hardware, case and applications on one invoice — easy settlement and purchase documentation.
School events
Open days, education fairs
You show VR at a stand or in a hall — set up in a minute, packed away just as fast.
Training in the field
Training at the client’s site and in branches
The trainer arrives with one case and runs VR training for 9 people wherever needed.
Onboarding and health and safety
Repeatable team training
The set is ready every morning — charged, in order, with no chargers going missing.
Events and conferences
Stands, shows, VR demos
The hard shell withstands transport and a full day’s work at a stand, with no risk to the hardware.
Many locations
A fleet of cases for branches
Every branch gets its own EPICase set — a consistent hardware standard across the company.
What exactly you get in the set
A clear scope of delivery — from headsets, through the case, to configuration and start-up support.
EPICase only
net
- Case for 9 headsets + space for chargers
- Hard shell, wheels, telescopic handle
- Shaped interior and durable hinges
- Optional institution / company branding
Set: headsets + EPICase
net · software not included
- 9× Meta Quest 3S (or other headsets of your choice)
- EPICase with fleet charging
- Configuration: updates, accounts, applications
- One invoice + start-up support
What does the offer include?
Hardware: VR headsets (most often Meta Quest 3 or 3S) chosen for your budget and use.
EPICase: a transport and charging case for 9 headsets with a full set of chargers.
Configuration: updates, accounts, installation of VR applications, optional kiosk mode / MDM.
Formalities: one invoice for hardware, case and software — for grants and tenders. We agree the exact scope and quote after you contact us.
Free quote
Ask about VR headsets and EPICase
Tell us how many stations and which headset model you are interested in. We will choose the hardware, prepare a quote for a set with the EPICase and advise how to settle the purchase from a grant.
- Headset selection — Meta Quest 3, 3S or others, for your budget and use.
- Case for 9 headsets — EPICase with charging for the whole fleet.
- Configured hardware — updates, accounts and applications ready before shipping.
- One invoice — hardware + case + software for grants and tenders.
Send an enquiry
See also
Deliveries of VR headset sets — from 5 to 30 stations
Hardware configured, labelled and ready for classes — three public-sector deliveries of different sizes.
Poznań University of Life Sciences — 25 headsets
Challenge: Deliver 25 standalone VR headsets with adapted software in one procedure.
Solution: 25 Meta Quest sets + VR software configured for the university (AZ.262.2301.2025).
Result: Delivery 10/2025, PLN 169,002 gross.
Mazovian Academy in Płock — 30 stations
Challenge: A lab for 30 people for practising workplace conversations and online meetings.
Solution: 30 VR headsets + software for training conversations and online meetings, plus a set of 360° videos.
Result: PLN 108,000 gross, 30 stations.
Suwałki Cultural Centre — 5 kits + a virtual gallery
Challenge: Make digitised art available in a browser and on headsets, with its own CMS.
Solution: The “Uwolnij Wyobraźnię” app (web + VR) plus purchase and configuration of 5 headset kits and workshops.
Result: Deployment results are available on request — the data is held by the client.
Your deployment could be next
We will show the app online in 30 minutes, calculate the cost for your number of stations and propose a pilot.
Other hardware deliveries: ZS CKU Konin (15 headsets), Kościerzyna County (sets with chargers), ZS Staszów (8), Słupsk County, Emergency Medical Services Station in Słupsk (4 sets).
Frequently asked questions
How many headsets does one EPICase hold?
One EPICase holds exactly 9 VR headsets and a charger for each of them. Thanks to the shaped interior every headset has its own slot, and you charge and store the whole set in one case.
Which VR headsets do you supply?
We supply various VR headsets, most often Meta Quest 3 and Meta Quest 3S — wireless, standalone, with no workstation. On request we will choose another model for a specific use or tender requirements.
Can I buy the EPICase on its own?
Yes. If you already have VR headsets, you can order just the EPICase for transporting, charging and storing the fleet. You can also order a ready-made set — headsets with the case and configuration.
Are the headsets ready to work after delivery?
Yes. We deliver the hardware configured: updated, with accounts created and VR applications installed. On request we set up kiosk mode or fleet management (MDM) to make administrators’ work easier.
Do I charge all the headsets at once?
Yes — inside the case there is a charger for each of the 9 headsets. You plug the EPICase in, and after a night you take out the whole charged set, ready for classes.
Is the case suitable for transport between rooms and locations?
Yes. EPICase has wheels and a telescopic handle, so you move the whole VR lab like a travel suitcase. The hard shell and durable hinges protect the hardware in daily transport.
Will I get hardware and software on one invoice?
Yes. We invoice the headsets, the EPICase and the VR software on one document — this makes it easier to buy from grants and in tenders.
What is the delivery time?
For standard configurations delivery in Poland usually takes up to 5 business days. Larger deployments, deliveries abroad and non-standard configurations are quoted and planned individually.
Can I order VR applications for the headsets?
Yes. We will choose VR applications from the EpicVR catalogue for your headsets — from vocational simulators and health and safety training to educational content. We agree the scope to fit the profile of the institution or company.
Can I get a case with my own logo?
We supply EPICase with EPIC branding; on request we will discuss marking it for your institution or company. Details are agreed with the quote.
What about servicing — what if a headset gets damaged?
Headsets bought from us come with a 24-month warranty and door-to-door service — in Poland, if a device fails, we deliver a replacement within 48 hours (in Poland). Meta Quest is off-the-shelf hardware available immediately, and application licences can be transferred to a new device with our help. The hard EPICase additionally reduces the risk of damage in transport and storage.
Why not buy the headsets myself, cheaper, in an electronics store?
You can — but then you update, create accounts and install applications on each of the 9 devices yourself, and you settle hardware and software from different sources. With us the set arrives configured and ready for classes, with the case and the support of one supplier, on one invoice — which for grants and tenders is sometimes a condition of settlement.
Is VR comfortable and hygienic when many users rotate?
Yes — sessions in EpicVR applications usually last 5–15 minutes, and working in rotation gives everyone natural breaks, so only a tiny share of users report discomfort. Hygiene with many users is handled by replaceable face covers, and the shaped interior of the EPICase keeps the hardware clean between classes.
EPICase up close
Licence and terms of use
EpicVR apps are provided under a licence agreement. The key rules before you order:
- One licence = one Meta account. The key activates the app on one account and cannot be moved to another.
- Delivery through the Meta Horizon Store — from our private release channel. You give us the e-mail address of the Meta account and we grant access to the app.
- The Meta account must be a standard account for an adult (18+). Accounts marked as child accounts do not support private distribution channels — this is a Meta platform rule. In a school, the app is activated by a teacher or an administrator.
- Hardware: Meta Quest 3 or 3S headsets in standalone mode, with no computer or cables.
- Term: a fixed-term licence (subscription) or a perpetual one — as ordered.
- Updates during the licence term are included and download from the Meta Horizon Store.
Download the licence agreement (PDF, Polish)
Version of 17 September 2026. The document covers all EpicVR training apps. The agreement is governed by Polish law; in case of discrepancies between the Polish and English versions, the Polish version prevails. Purchasing, activating or using the software means acceptance of the agreement.
Legal information
Legal notice
The content of this website and all its subpages is for information purposes only and does not constitute an offer within the meaning of Article 66 §1 of the Polish Civil Code. Prices marked “from” and hardware parameters are indicative and not binding. The information presented on the website may not be the basis for any claims against EPICVR SA. We reserve the right to change the materials presented without notice. To obtain a binding commercial offer, please contact our team directly.
Trademarks
Meta Quest and Meta are trademarks of Meta Platforms, Inc. EpicVR is an independent supplier of VR hardware and software and works with authorised hardware distributors. EPICase is a product of EPICVR SA. Product names are used for information purposes only.
Frequently asked questions
VR headsets and EPICase — FAQ
The most common questions about VR hardware and the EPICase. Didn’t find an answer? Write to us — we reply within 24h.
What is EPICase?
EPICase is EpicVR’s own transport and charging case, designed for fleets of VR headsets. It holds exactly 9 headsets and a charger for each of them, and has a hard shell, wheels, a telescopic handle and a soft, shaped interior. It lets you transport, charge and store a whole mobile VR lab in one case. EPICase is made by EpicVR, a Polish developer of VR solutions operating since 2013.
Which VR headsets does EpicVR supply?
EpicVR supplies various VR headsets, most often Meta Quest 3 and Meta Quest 3S — wireless, standalone, with no workstation. On request we choose another model for a specific use, budget or tender requirements. We deliver the headsets fully configured and ready to work.
How much do the EPICase and a set with headsets cost?
The EPICase on its own is available from €1,000 net, and a ready-made set of 9 Meta Quest 3S headsets with the case and configuration from €10,500 net (indicative starting prices). The prices are for hardware and do not include software — VR applications (ready-made licences or custom versions) are chosen separately, and on request we will invoice them together on one invoice. We will prepare an exact quote after you contact us.
How many headsets does the case hold and does it charge them all?
One EPICase holds exactly 9 headsets and 9 chargers — one for each headset. You charge the whole set at once: plug the case in in the evening, and in the morning you take out 9 headsets ready to work, with no tangle of cables and no searching for chargers.
Who is VR hardware with EPICase for?
For schools, technical schools, universities and vocational labs that need a mobile VR lab; for companies training their teams (onboarding, health and safety, processes); and for organisers of VR events and shows. EpicVR’s VR solutions are also used by industry leaders, including KGHM, ArcelorMittal and JSW.
Can the purchase be financed from a subsidy?
Yes. For schools in Poland the purchase of headsets and a VR lab is eligible for programmes such as Cyfrowy Uczeń and EU projects. For companies there are funds for developing employee skills. We deliver hardware, case and software on one invoice, and EpicVR helps choose a funding source and prepare the documentation.
Is the hardware ready to work straight after delivery?
Yes. We deliver the headsets configured: updated, with accounts and VR applications installed and, if needed, with kiosk mode or fleet management (MDM). You open the EPICase, hand out the headsets and start the class — with no deployment on the IT side.
Want a mobile VR lab ready for classes?
Ask for a hardware quote →See also: VR headsets for schools — sets of 9/18/27
